Procurement Associate - Panama

Requisitos:
Education

High School Diploma is required.

University degree (Bachelor or Master) preferably in Procurement and/or Supply Chain Management, Law, Commerce, Business Administration, or related areas will be considered an asset and may substitute some years of relevant experience required.

Relevant certification in procurement and supply chain management (CIPS or similar) is a distinct advantage.
Experience

A minimum of six (6) years of relevant experience in providing procurement support services in national and/or international public or corporate organizations.

Proficiency in computers and Office software packages (MS Office / Gsuites) and experience in handling of web-based management systems is required.
Supervisory experience of personnel in procurement support services, may be considered an asset.

Experience in working with a range of stakeholders in developing countries may be considered an asset.

Some experience in UN system organizations is desirable.

Experience in use of Enterprise systems including e-Sourcing in procurement, One UNOPS is desirable

Language

Full knowledge of Spanish and English, is required

Knowledge of another official UNOPS language is an asset.

Actividades a realizar:
Under the direct supervision of the Procurement Officer and under the guidance from the Head of Support Services, the Procurement Associate ensures the provision of efficient and timely support services in procurement and contract administration to the different programmers in a relevant geographical area. He/she promotes a client-focused, quality and results- oriented approach and provides support to the relevant procurement personnel. In the discharge of her/his duties, the Procurement Associate works with minimal supervision and liaises with UNOPS Programme Support Officers, Chief Technical Advisors, Portfolio Managers and Portfolio Assistants in order to ensure best support.

Transactional Procurement Support services

Procurement planning, requisitions and sourcing

Bidding and tendering processes

Contract administration

Team Management

Knowledge Building and Knowledge Sharing

1. Transactional

Procurement Support services
Incorporation of necessary steps to embed sustainability in the procurement process.

Completeness of submissions to the Contract and Property Committees (CPCs).

2. Procurement planning, requisitions and sourcing
Collaboration with projects personnel and Managers in the preparation of their procurement plan, awarding, administering and monitoring of all matters related to procurement for the given geographical area / project activity.

Maintenance and update of procurement monitoring processes for projects and provision of feedback on purchase orders to requesting Office;

3. Bidding and tendering processes
Preparation of shortlists of suitable contractors/suppliers for purchases of value over designated amounts for approval of designated officer;

Preparation and issuance of EOI, RFQ, ITB, RFP or other tender documents as required, ensuring their conformity with UNOPS approved templates or seeking legal clearance in case of required adjustments;

4. Contract administration
Supports efficient contract administration, focusing on achievement of the following results:

Follow-up signing of contracts by vendors;

5. Team Management
Facilitates the engagement and provision of high quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development.

Provides oversight, ensuring compliance by team members with existing policies and best practices.

6. Knowledge building and knowledge sharing
Organizes, facilitates and/or delivers training and learning initiatives for personnel on procurement

Provides sound contributions to knowledge networks and communities of practice by synthesizing of lessons learnt and dissemination of best practices in procurement. 

Ofrecemos:
Seguro médico, horario flexible, entre otros.

CONDICIONES DEL EMPLEO
Jornada laboral: Tiempo Completo
Tipo de empleo: Trabajo Fijo
Salario: A convenir
Cantidad de vacantes: 1


REQUERIMIENTOS
Experiencia Mínima: No especificado
Sexo: Indistinto